Best way to organize emails for business purchases?

Starting a small business and trying to figure out the best way to organize my emails.

I want a separate email just for signing up for accounts when I buy things like software, subscriptions, and supplies.

Thinking of using something like accounts@ or purchasing@. Does anyone have a system that works well for this?

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I just use accounting@ for everything. Most of this stuff ends up in accounting anyway, especially licenses and renewals.

You could also use licensing@, AR@, or AP@ if you want to separate things more, but I run a medium-sized company and still just use accounting@ for all of it.

@Blaine
Good to know, thanks! Sounds like accounting@ might be the easiest way to keep everything in one place.

Are you asking about how to set it up, or how to structure it?

For setup, I use Google Admin to manage different email addresses. Also, if you’re planning on sending emails from these addresses, warming them up first helps with deliverability.

If you’re talking about structuring emails, I probably overcomplicate mine—I have different ones for newsletters, marketing, orders, support, and even cold outreach.

Let me know what exactly you’re looking for!

@Jaden
Thanks for the info! I was more asking about naming—like whether accounts@ or billing@ is better for organizing purchases.

Right now it’s just me, but I want to set things up in a way that makes sense if I expand later. Also, have you used Google Groups for shared inboxes? Just curious.